Minutes of a meeting of Strensall
& Towthorpe Parish Council held on Tuesday 13TH May 2008 in the
Village Hall, Strensall
ANNUAL GENERAL MEETING
1. Attendance: Parish
Councillors P. Jesse, K. Marquis, R. Plant, J. Scott.
Miss E. Blacklee, D. Baxter, Mrs. J. Smith and J. Ord.
2. Apologies for absence:
Apologies for absence were received from Parish Councillors
A. Swales, I Cuthbertson and P. Coverdale.
3. Election of Chairman:
As the retiring Chairman Cllr. Jesse thanked all the Councillors and Clerk for their support over the last
year. Cllr.
Scott asked Cllr Jesse if he would continue as
Chairman for the next year and this was seconded by Cllr
Plant. However Cllr
Plant did comment that more work should be taken off the Chairman and shared
between the Councillors. Cllr Jesse
indicated that he was willing to take the Chairmanship for this year. Cllr Plant proposed
that Cllr Jesse continue as Chairman of this Council
with more work being shared by the Councillors,
seconded by Cllr Marquis and there being no other
nominations it was unanimously agreed that Cllr Jesse
be reinstated as Chairman of the Strensall and Towthorpe Parish Council for the
next year. Cllr
Jesse thanked all the Councillors for their vote of
support.
4. Election of Vice
Chairman: Cllr. Jesse proposed Cllr Marquis for the position of Vice-Chairman. This was seconded by Cllr
Baxter and there being no other nominations, it was agreed unanimously that Cllr Marquis be elected Vice Chairman for this year. Cllr Marquis
accepted this position.
5. Election of Committees
and Individual Responsibilities: The Committees and Individual
Responsibilities were elected as per the attached schedule, which forms part of
these minutes.
On
behalf of the Councillors the Chairman made a
presentation to the Clerk in recognition of 25 years service to the Parish
Council. The Clerk thanked all the Councillors, in particular Cllr
Jesse, for his help and over the years he has been Chairman, Cllr Marquis for his support with finance, Cllr Plant for all his support over many years particularly
during his time as Chairman, Vice Chairman and Chairman of many of the
Committees, Cllr Blacklee for her support as Chairman
during a particularly difficult time and Cllr
Coverdale for his help with the Cemetery.
MONTHLY MEETING
Agenda Item 1
Attendance: Parish Councillors P. Jesse (Chairman), K. Marquis (Vice Chairman), R.
Plant, Miss. E. Blacklee, J. Scott, Mrs. J. Smith, D. Baxter and J. Ord
Also in attendance were: members of the public and PC Alex Dobson
accompanied by a Special Constable.
Agenda Item 2
Apologies for absence Apologies for absence were received from
Parish Councillors A. Swales, I Cuthbertson and P.
Coverdale.
Agenda Item 3 To approve
and sign the minutes of the meeting held on 8th April, 2008
The minutes of the Parish Council Meeting held on 8th April
2008, having been circulated, were considered.
On the proposition of Cllr. Plant, seconded by Cllr. Marquis, it was
unanimously agreed that the minutes be approved and signed by the Chairman as a
true record of that meeting.
Agenda item 4
Matters Arising from minutes of 8th April
2008
Vacancy Towthorpe Parish The public were asked to leave the meeting
whilst this agenda item was dealt with.
Cllr Jesse explained the position regarding this vacancy. Two applications had been received and both
applications were read to the meeting.
The meeting voted unanimously to co-opt Mr. Ian Smith onto the Towthorpe
Parish Council. The unsuccessful applicant
would be invited to apply for one of the other two outstanding vacancies if the
Parish Council were in a position to co-opt.
The situation with the two outstanding vacancies would be confirmed by
City of
Agenda Item 5
Police Report
PC Alex Dobson gave his apologies for not attending the PAM on 12th
May 2008, this was due to an incident at Haxby.
PC Dobson requested an update on the proposed youth facility at
PC Dobson stated the Alcohol Ban is now in force and the
The matter of anti climb paint was discussed and it was agreed to
contact City of
PC Dobson said there was to be an action plan for Strensall with all
partnerships working together. PC Dobson said there had been no reported
incidents this month in the village regarding crime. The Police had recently removed 9 tins of
beer from youths on Northfields since the Alcohol Ban came into force. PC Dobson said Inspector Richard Anderson
had been replaced by an Inspector Iveson.
Sports Association Lease - Cllr
Jesse read a letter to the meeting from Philip Callow, City of
It was agreed to ask Highways to quote for the repair and sort the
account out later.
Agenda Item 6
Councillors Reports:
Highways Cllr Marquiss report as issued with the agenda was
approved. Cllr Marquis reported that he
had created a form regarding outstanding highway matters. This was passed to Cllr Ord who agreed to
keep this updated. Cllr Marquis
reported on emails from City of
Village Traffic Study Nothing to report
Street Lights Cllr Marquiss report as issued with the agenda was
approved.
Play Equipment Cllr Scott reported that Playdale
were to inspect the new support poles for the swings on Northfields this
week. All other play equipment was
satisfactory at this time.
Environment Committee Cllr Scott reported that due to
holidays etc the Committee had not yet met to look at the Emergency Plan.
Open Spaces Cllr Jesse reported that the dog bin at
Cllr Jesse reported that three contractors had been asked to give a
quotation for remedial work on the Beech Tree at Northfields. One had declined to quote and the other two
quotations were considered. After some
discussion it was agreed to accept the quotation from Viking Landscapes for
£450.00 to take the tree down, remove all debris and grind out the stump.
Village Signs flowerboxes are now being planted, thanks to Cllr &
Mrs. Marquis. Cllr Marquis had ordered
the hanging baskets and City of
Youth Youth Services were to hold a bar-b-que on
Northfields this Friday. Cllr Jesse
reported that the Robert Wilkinson School Governors were to hold a meeting to
consider the working partys investigations into providing youth facilities at
the school.
Bus Shelters Nothing to report.
Cllr Marquis reported that efforts were being made regarding obtaining
the promised donation, from Defence Estates, towards to the repair of the bus
shelters on
Cemetery Nothing to report at the moment.
Sports Association See above (Police Report)
War Memorial Cllr Plant said he had written to a Monumental
Mason regarding the lettering on the War Memorial and was awaiting a reply.
YLCA Training
for Councillors was available in the
Agenda Item 7 Finance
Code inc VAT Ex VAT
General
Account:
Expenditure:
S. Walker Clerks salary 100 £372.45 £372.45
K. Marquis 102 £8.10 £8.10
YLCA 201 £620.00 £620.00
Darren Baxter 306 £550.00 £550.00
M. Harland s/a £293.75 £250.00
York Vale fencing** s/a £12,793.41 £10,888.00
* This was for the year ended 31st
March 2008
**It was agreed that this account should be held
over until the work was completed satisfactorily and to specification.
Income:
City of
Cemetery
Account:
Expenditure: £100.00
clerks expenses year ended 31st March 2008
Income:
NIL
On the proposition of Cllr
Marquis seconded by Cllr Plant it was agreed that the
above accounts be paid
Double Taxation - Cllr
Marquis reported that he was awaiting further information from City of
Cllr Marquis and
the Clerk had spoken to Mr Charles Harland and he was
satisfied with the way the year end accounts have been progressed.
Staples For the second time Staples had said they
had not received the Parish Councils cheque on this
occasion for an account of £68.98 due in March. A new cheque had
been issued and it had been agreed with Staples future accounts could be paid
by Direct Debit. Cllr Marquis proposed that this
action be approved, this was seconded by Cllr Plant and all agreed.
Agenda Item 8
Planning To receive and approve the report of the Planning Committee held on
22nd
April 2008 and 13th May 2008
22nd
April 2008
1. Attendance: Parish Councillors P. Jesse (Chairman), Miss E. Blacklee, J. Ord,
D. Baxter and K. Marquis.
2. Apologies: Apologies for
absence were received from Parish Councillors R.
Plant, I. Cuthbertson and P. Coverdale.
3. Declarations of Interests: None
4. Planning Applications:
a) 08/00752/FUL
3 Wood Close single storey pitched roof extension to front. - no objections providing neighbours
are consulted.
b) 08/00798/FUL
3
5. Decision Notices received from City of
Ref: Location CYC
Dec. PC Rec:
None
however it was noted that the applications for Manor Farm Towthorpe had been
approved. (The official notices would
be with the next Agenda)
6. Any other business:
Cllr Jesse reported that he had been made aware that there
was a planning application for 5 Northfields.
08/00794. The Clerk confirmed that we had received this (although it
was too late for this meeting) and handed the application to Cllr Jesse.
Planning updates as available:
Cllr Marquis reported on a notice erected at the end of
Moray Close and on
The
Firs Cllr Jesse reported on this matter and agreed
to speak to Ian Strong at YLCA regarding contravention
of the Lease, and where the Parish council stood on this matter.
13th May 2008
1. Attendance: Parish Councillors P. Jesse (Chairman),
2. Apologies: Apologies were received from
Parish Councillors: I. Cuthbertson and P. Coverdale
3. Declarations of Interests: None
4. Planning Applications:
a) 08/00794/FUL 5
Northfields 2 no. conservatories and 2 no. garages to rear of 5 and 6
Northfields The Parish Council had no objections providing neighbours are consulted.
However
it should be pointed out that 5 and 6 Northfields are two separate dwellings
and it was felt that there should be two separate applications. Also the Parish
Council are aware there is outstanding civil action on
the land behind the application site. The Planning Committee may feel that it
would be premature to make a decision on this matter.
b) 08/00835/FUL
Neighbours
must be consulted.
c) 09/00865/FUL 48 West
End single storey pitched roof extension to front and two storey pitched roof
extension to rear The Parish Council do not object but point out that is
difficult to decide on the building line for this settlement as the character
of the houses are different. The
acceptability of building this porch as proposed should be decided by the North
East Transport and Planning Committee as we are unable to determine the precise
building line. This property is in
close proximity to the Conservation Area and neighbours
must be consulted.
d) 08/01070/TCA Manor Farm Towthorpe
Fell Apple tree in the Conservation Area The Parish Council have no
objections but this must be decided by City of
5. Decision Notices received from City of
Ref: Location CYC
Dec. PC Rec:
07/01848/FUL Beith
08/00174/FUL Golden Grove
Cottage Approve No objections
08/00485/TCA The Poplars Princess Rd Approve No objections
08/00313/FUL Manor Far Towthorpe Approve Reservations
08/00408/FUL Manor Farm Towthorpe Approve Reservations
08/00508/FUL 3 Fold Walk Approve
No objections
6. Any other business:
Planning updates as available:
The Firs,
Cllr
Jesse reported on the matter of the notice on Whiteland at Tudor Way
Strensall. This would be taken up with
the City of
The Tannery Cllr Jesse reported on an email received from City of
St. Marys Church
Hall This had been inspected by City of York Council Health & Safety
Department, who had referred the matter to Building Control and
Enforcement. Further information was
awaited.
Local
Development Framework Following distribution of the document to all Councillors, Cllr Jesse was to
co-ordinate the Parish Councils response.
Agenda
Item 9 Involvement with
Agenda
Item 10 Publicity Website: Cllr
Marquis expressed his disappointment at the number of residents attending the
PAM meeting. Cllr
Plant also agreed to put this in Outreach. Cllr
Marquis agreed to update the web site,
Agenda
Item 11 Chair/Clerk/Councilor Training: Nothing at
the moment.
Agenda
Item 12 To consider correspondence received
Defence Estates
Conservation Meeting to be held on 21st May 2008
Royal Airforce Civic
Reception 29th May 2008
A letter from Ms. J. Lake was referred to the
Finance Committee for a decision.
---o0o---
Date and time of next meeting 10TH
June 2008 Village Hall 7.00p.m.
Signed
.
Chairman
Dated
There
were a total of 24 crimes in the area during April, 21 in Haxby and 3 in
Wigginton. The team have remained focused on Anti Social Behaviour
and linked crimes and the month saw a reduction of 43% in Criminal Damage
compared to 2007. There have been pro active alcohol seizures by officers and a
fine was issued for a public order offence on one of these occasions. Burglary
was down 50% on the area compared to last year.
The
fence has been completed around Durlston Drive Sports Field and Railtrack have been contacted with a view to them improving
the quality of their fencing in the area to maximise
its impact. The designated no alcohol zone in Strensall has got a confirmed
start date of 30th April. This date appeared in the press on 28th
April and it is hoped that all signage will be up by the 30th to maximise awareness of the zone.
There
were again no incidents of note in Earswick during the month but the team continue to patrol the area regularly and the Mobile
Police Office was deployed in Earswick during April for community consultation.
There
was only 1 crime reported in the village during April by which a vehicle was
broken in to for tools and a satellite navigation system .
The team continues to patrol the area regularly and the Mobile Police Office
was in the village during the month. There is also a Police Post Box in the Post
Office where residents can air their concerns.
Rawcliffe /
There
has been a great deal of work done by the team to target car crime in the area
over recent months and to raise awareness of this issue with the public. This
has been reflected during April with Autocrime down
58% compared to the same period last year.
Anti
Social Behaviour continues to be a priority for the
team and we are targeting known individuals and hotspot areas. Criminal Damage
showed a reduction of
29% compared to 2007, but this will continue to be a priority
with the team moving towards the Summer.
Theft
from retail outlets at Clifton Moor continues to be an issue but high
visibility patrols of the area and deployment of the Mobile Police Office have
again had a positive impact this month.
Skelton
There
were 2 crimes reported in Skelton during April, one criminal
damage and one arson. The damage was a broken window and arson was a
barn that was set alight on the outskirts of the area. The team continue their
regular patrols of
Skelton when on duty.
Other
matters
Please
be aware that this month we have changed our crime and incident recording
computer software and can no longer use the system we used to compile these
reports. This means there may be a gap for the next month or so in supply of
the report until we are fully up to speed with the new package and confident it
is providing accurate data. We also have to wait until our MI Gateway has been
linked to the new system as it is that that gives me the crime data for wards.
May 2008
Reports
Highways
As
reported last month CoYC had put in place a reporting and monitoring system
where all defects are reported to and recorded by the York Pride Action Line on
551551. All known defects were passed by email to YPAL and they have all been
recorded and reference numbers allocated to each report. Two responses have
been received from the Highways Department which refer
to highway flooding at
Should
any councillor report a highway defect to 551551
please obtain a reference number and pass the information to either Councillor Marquis or the Parish Clerk so that
comprehensive records can be kept.
The
Select Committee report on the flooding problems incurred June/July 2007 has
been published and the recommendations appear to be that one authority should
be in charge and that investment should be to deal with surface water drainage
rather than flood prevention measures with rivers.
Street Lights
Nothing to report.
Open Spaces
An
order has been placed with Petersons for hanging baskets to be again provided
in the village centre. To extend the floral displays 4 half barrels have also
been ordered to be located on the verge on
At
the last Ward meeting the SEO asked for schemes to be put forward as he has a
small budget for such things.
Keith
Marquis
There
was a governors meeting at RWS last Thursday to discuss the possibility of
there being a Youth Club at the school.
No firm decision as yet. There is
to be a working party to discuss the way forward.
Youth
Services reps, Sgt Musgrove, Cllr Judy Smith and myself were present.
Peter
Jesse
Sports Association report for May PC
meeting
There
was a meeting with CYC, Sports Ass. reps and myself
representing the PC on 28th April to update the situation,
particularly in respect of the lease between the PC and the
The
fence has now been erected, with already some shortcomings yes the
so-and-sos can still get in or out !
One
suggestion is to paint parts of it with anti-climb paint.
The
potholes at the entrance are also causing concern. The
Peter Jesse
Chairman
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Mrs S Walker |
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Clerk to
Strensall and Towthorpe Parish Council |
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2 Brickyard
Cottage |
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Direct line: 553360 |
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Strensall |
Our ref:
PC/JS/E00625 |
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YO32 5UZ |
Your ref:
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Contact: Philip Callow |
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April 2008 |
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Dear Mrs Walker
A meeting was recently held between officers of City
of
1.
Do nothing the current arrangements could continue with the Parish Council being
the tenant of the City of
-2-
Since our meeting I have discussed the options with
Charlie Croft and it is our view that the preferred way forward would be for
the Parish Council to remain as the City of York Council tenants for the time
being whilst all parties work with the Sports Association in re-establishing
this group and putting them on a sound business footing so they will be able to
take on successfully the management and operation of the building and the
sports ground. Once the Association are in a position to do this then the City of
When the Parish Council have
had time to consider the proposals contained in this letter I look forward to
hearing from you.
If you have any questions concerning the content of
this letter or wish me to explain the options and the preferred way forward
further then please let me know and I am happy to attend any meeting.
Yours sincerely
Philip Callow
Property Surveyor
Cc Charlie
Croft, Assistant Director Life Long Learning and Leisure
Mick
John Smales,
Legal Services
Cllrs M
Kirk and S Wiseman