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Minutes of a Meeting of Strensall and Towthorpe Parish Council held on Tuesday 12th May 2009 in the Village Hall

 

PLEASE NOTE – The page numbering has been changed as a result of a recommendation from the Auditor.   The page numbers started at 1 in April 2009 will be continuous thereafter.

 

Agenda Item 1 – Attendance: Parish Councillors P. Jesse, (Chairman), K. Marquis (Vice Chairman), N. Smith, Miss E. Blacklee, J. Scott, R. Plant, I. Cuthbertson, J. Chapman, Mrs. J. Smith, C. Chambers, and D. Baxter

 

Agenda Item 2 –  To Receive Apologies for Absence: Parish Councillors P. Coverdale, A. Swales and I. Smith

 

Agenda Item 3. – To approve and sign the minutes of the Parish Council Meeting held on14th April 2009 – The minutes of the meeting held on 14th April, 2009, having previously been circulated were considered.   Cllr Jesse reported that there was some controversy with the content regarding the Sports Association and Mrs Dixon had requested that they be removed from the website.   Cllr I Smith had also objected to the minutes and had presented his own record of the meeting to Cllr Jesse.   This matter was discussed in great detail by all the Councillors and Clerk.   Unfortunately Mrs Dixon was not in attendance to present her concerns and proposed corrections. Cllr Cuthbertson requested the following amendment: Page 5 Line 18 to 22 delete and add 18 – 22 -  Cllr Cuthbertson said the Sports Association should ask them to pay and then the Sports Association would be able to regularise the position financially and could lay some plans for the football season under the control of the Sports Association.

 

Cllr Jesse proposed that the minutes remain as distributed and with Cllr Cuthbertson’s amendment, Cllr Cuthbertson agreed.   All agreed that the minutes be approved as a true record of that meeting and the minutes should be signed by the Chairman.

 

Agenda Item 4. – Matters arising from the minutes of the meeting held on 13th January 2009 (for information only).

 

Minutes – In view of the events above, it was proposed, seconded and agreed that in future minutes would record a brief summary of the subject followed the decision.

 

However Cllr J Smith did not agreed to this and said minutes should record what was said otherwise there is no record of the meeting or how decisions were arrived at.   Mrs. Smith asked for her objection to this proposal be recorded in these minutes.

 

Agenda Item 5 – Police Report/ Cllr J. Smith’s Police Liaison Report.

 

Cllr J Smith said there was nothing to add to the Police Ward Report apart from PCSO Hannon had reported one incident which had been resolved.

 

 

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Agenda Item 6 – To receive the reports of the Planning Sub-Committee.

 

Planning Meeting 14th  April 2009

 

1.       Attendance: Parish Councillors: J. Chapman, K. Marquis, Miss E Blacklee, J. Scott, R. Plant, D. Baxter, N. Smith, P. Jesse and C Chambers

2.       Apologies: None

3.       Declarations of Interests: Cllr Plant declared an interest in the Planning Application for OS Field 2000 and took no part in the discussion or decision.

4.       Planning Applications:

         

          a)       09/00542/FUL York Golf Club –

                   Open fronted timber driving range –no objections but would make the following comments.

 

          1.       That the driving range is only open from 8.00a.m. to dusk.

          2.       Imitation roof tiles could be used as roofing material as opposed to the cladding material being proposed.        

 

          b)      09/00545/FUL – 9 Kirklands Strensall

                   Single storey side and rear extensions -The Parish Council object to this for the following reasons:                  

                   The size, scale and mass of the proposed extensions.

                   The close proximity of the proposed extension to the boundary

                   Neighbours must be consulted.

 

          c)       43 the Village Strensall

                   Change of use from shop (A1) to dwelling (C3) with associated

Internal and external alterations – no objections but point out that this building is in a Conservation Area and Neighbours must be consulted.

 

d)                09/00523/FUL – Tree Tops 38 Moor Lane

e)                 Single storey pitched roof side extension – no objections but neighbours must be consulted

                                                                                               

          e)       09/00588/CLU – OS Field 2000 Lords Moor Lane –

Application for a LAWFUL Development Certificate for the use of land for Mobile Poultry Housing – consider the Parish Council’s proposed response following the Planning Meeting on 21st April 2009 –the proposed letter of objection was approved and forwarded to the Planning Department at City of York Council.

 

 

                                                                                                Page 11

 

5.       Other Planning Matters –

City of York Council – Local Development Framework – Strategic Housing Land Availability Assessment – This was discussed at some length and Cllr Marquis agreed to make the report on the Parish Council’s decisions which was forwarded to City of York Council on 15th May 2009.

         

6.       Decision Notices received from City of York Council:

          Ref:                       Location                         CYC Dec.   PC Rec:

          09.00328.FUL     11 Fold Walk                 Approve     n/objections

                                                         

 

7.       Any other business:                         

          Planning updates as available:

          Cllr Jesse gave an update on The Firs.   This was still ongoing.

 

Planning Meeting 21st April 2009

 

1.       Attendance: Parish Councillors J. Chapman, K. Marquis, J. Scott, N. Smith, P. Jesse and C. Chambers

2.       Apologies

3.       Declarations of Interests

4.       Planning Applications:

         

          a)       09/00588/CLU – OS Field 2000 Lords Moor Lane, Strensall, -

Application for a Landfill Development Certificate for the use of Land for Mobile Poultry Housing – This was discussed at some length. The draft response would be prepared for consideration at the next planning meeting on 28th April 2009

 

5.       Decision Notices received from City of York Council:

          Ref:                Location                      CYC Dec.   PC Rec:

         

 

6.       Any other business:                                   

          Planning updates as available:

 

          Cllr Jesse gave an update on The Firs

 

Planning Meeting 12th May 2009

 

1.       Attendance: Parish Councillors J. Chapman (Chairman), A. Marquis, Miss E.   Blacklee, J. Scott, C. Chambers, P. Jesse, D. Baxter, I. Cuthbertson, R. Plant

 

2.       Apologies: P. Coverdale

 

3.       Declarations of Interests: None

 

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4.       Planning Applications:

         

          a)       09.00690.FUL – 33 Park Gate –

                   Single storey rear extension – no objections but neighbours must be consulted.

 

          b)      09.00598.FUL – 7 Tudor Way –

                   Erection of satellite dish to side elevation – no objections but neighbours must be consulted.

         

5.       Decision Notices received from City of York Council:

          Ref:                                Location                         CYC Dec.   PC Rec:

          09.00301.FUL                42 Westpit Lane            Approve     n/objections

          09.00278.FUL               9 Glebe Close                 Approve     object

 

6.       Any other business:                         

          Planning updates as available:

 

Cllr Jesse commented on The Firs.

Cllr Chambers asked about Oak Trees on the Allotments. Cllr Marquis advised Cllr Chambers to have the tree inspected and obtain a report and quote for any work to be done.

 

Boots – The Enforcement Officer at City of York Council had commented that the signs as displayed do not need planning consent.   However it was agreed to take this matter up again with City of York Council.

 

The application for the pharmacy at the Medical Centre had been refused.

                                                                                                         

Hoxne Farm planning application 08/01210/FUL had been withdrawn

 

Development at The Old School Church Lane was being checked out by City of York Council.

 

Cllr Scott reported a tree in a private garden in Southfields Road. It was agreed to write to the resident.

 

Cllr Marquis agreed to request City of York Council to inspect the trees along Lords Moor Lane.

 

09/00238/CLU – OS Field 2000 Use of agricultural land for stationing of caravan, 2 no containers, shed and aviary has been refused.

 

With regard to recording planning application decisions it was considered whether we should just report the decision (Refer to Agenda Item 4 of these minutes).   However it was agreed that reporting on planning applications would continue unchanged.

 

 

                                                                                                Page 13

 

 

Agenda Item 8 – To receive a report on Youth/Sports Association from Cllr I. Smith.

 

There was no update report on the Sports Association. With regard to Youth, the report issued by Cllr N Smith was discussed.   However no firm proposals could be made until the results of the survey were know as this could be one of the three firm proposals to be made to the public at the September meeting. Cllr Chapman was to join the meeting on 1st June 2009.

 

Agenda Item 7 – To receive a report on Long Term Planning from Cllr N. Smith.

 

Cllr N Smith thanked everyone involved with this. Out of the 2430 delivered (although some residents had reported not receiving a copy) to date around 160 had been returned. The group would now meet to work through the responses on Monday 1st June 2009 at 7.00p.m. in the Village Hall. M. Hawtin of City of York Council had expressed an interest in being involved and would be invited to the meeting. [Note Mr Hawtin indicated he would not be able to attend but that Mora Scaife of City of York Council’s Neighbourhood Management Unit would attend].

 

Agenda Item 9 – Finance

 

Expenditure

 

The following accounts were presented for approval for payment this month from the General Account:

 

                                                          Code           Inc VAT               exc VAT

S. Walker – salary                            100             £382.68                £382.68

J. Chapman – reimbursement           306             27.31                    £24.63

Haxby Sawmills                                306             £22.72                  £19.76

Stoneplan                                          306             £333.50                £290.00

York Vale Fencing                            S.A             £948.75                £825.00

YLCA                                               111             £58.00                  £58.00

Landmarc                                          F/B             £175.00                £175.00

M4UK Ltd                                        306              £94.30                  £82.00       

D. Baxter                                          306             £100.00                £100.00

DD – Staples                                    101             £305.52                £265.67

DD – Carphone Warehouse -            102             £12.99                  £11.30

 

Income -     

                             £7,500.00 City of York Council first half precept

 

Cemetery Account –

 

Wells Connor & Co                                             £230.25                £201.00

 

Income

                             £310.00

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On the proposition of Cllr Marquis, seconded by Cllr Plant it was unanimously agreed that the above accounts be paid.

 

Cllr Marquis reported that the auditors were attending for a meeting with the Clerk Wednesday 13th May 2009. Cllr Marquis had spoken to YLCA about the costs for this audit.

 

With regard to the Parish Review there would not be an election of parish councillors on 4th June 2009 as there were insufficient nominations.

 

Agenda Item 10 – To receive councillor’s reports and or updates

 

Highways/Streetlights – Cllr Marquis’s report was approved and there were no additions to make.

 

Village Traffic Study – Cllr Blacklee was to contact City of York Council regarding vehicles speeding along York Road between The Old Vicarage and The Half Moon.

 

Play Equipment – Cllr Scott reported that the problems at Kirklands had now been resolved and Northfields Play Area was satisfactory at the moment.

 

Environment Committee –.The Emergency Plan was still with Cllr N Smith.   Fly Tipping at the Cemetery had been reported to and dealt with by York Pride.

 

Open Spaces – Cllr Chapman reported that he was hoping to reinstate the pond in Lords Moor Lane.   Cllr Chapman was given approval for expenditure of up to £60.00 to provide a bench along the walk in Lords Moor Lane.   Community Workers were in the village on Thursday.   The flower tubs would be installed on May 28th and the hanging baskets placed in position in early June. Councillor Marquis requested authority for funding of bedding plants for the plots at the village name signs – agreed. Councillor Marquis also requested permission to approach other suppliers of plants and materials – also agreed.

 

Youth – see above

 

Bus Shelters/Seats – No report available.

 

Cemetery – A quote of £2000.00 plus VAT had been received for additional drainage work. This was approved and the contractor would be informed.

 

York Pride/Ward Committee – A walk about with the SEO was arranged for 2nd June at 10.00a.m.

 

Youth Street Sport was to attend Strensall Village Car Park 12p.m.-2p.m. on 21st August and 28th August.   York Playspace had also requested permission to attend on Northfields on 29th July and 19th August 10.30a.m. – 3.30p.m.

 

Sports Association – See above

                                                                                                Page 15

 

War Memorial – Cllr Plant reported on a recent meeting with City of York Council.   Information was awaited from the War Memorials Trust to take this further.

 

YLCA – Cllr Jesse reported that there was a Liaison meeting to be held on Wednesday 13th May 2009.   There is also a Branch Meeting to be held at Copmanthorpe on 4th June.

 

Agenda Item 11 – Publicity/ Website/Newsletter – Cllr Cuthbertson offered to assist Cllr Marquis with the website. A Newsletter was required to be produced before the 12th September.

 

Agenda Item 12 – Robert Wilkinson School – Cllr Jesse agreed to investigate the situation with regard to cricket nets at Robert Wilkinson School.

 

Agenda Item 13 – To consider correspondence received

 

Cllr Jesse reported that he had been invited to the Bowling Club and also to present the prizes at the Village Show.

 

Global was to attend Northfields square on 10th 11th and 12th August, am only

 

 

 

 

                                      ---o0o---

 

Date and time of next meeting – 9th June 2009, Village Hall, Strensall

 

 

 

                                      Signed………………………………………

                                                Chairman

 

                                      Dated………………………………………..

 

POLICE WARD REPORT

April 2009

Haxby/Wigginton

 

          There were a total of 24 reported crimes on the area during April. This is compared to 32 crimes in the same period last year, a 25% reduction.

          The main reductions have been seen in the areas of burglary and car crime. In fact there were no reported burglaries in the ward during the last month. Car crime saw a 66% reduction compared to the same period in 2008. Criminal damage is the current area we are focusing on due to a recent increase. We have therefore designed targeted patrols in specific areas to address the issue.

          The team are continuing to target anti-social behaviour in hot spot areas across the villages to tackle the associated issues of under age drinking and criminal damage. Young people found in these areas drinking or involved in any such behaviour are being dealt with as robustly as possible with the team continuing to visit parents of involved youths to speak to them.

Strensall/Earswick/Stockton on the Forest

 

 

          There were 25 crimes reported across the ward during April which is a slight increase compared to 22 reported crimes during the same period in 2008. The crimes are spread across a wide range of categories with no particular pattern.

          The team have been concentrating their efforts in the ward at combating anti social behaviour in the last month. To that end there are now two separate operations running targeting these issues, one for Strensall and one for Earswick. The team have also been using Special Constables and Ministry of Defence Police resources to increase their presence across the ward, and this will continue this month with the team maintaining a close working relationship with the MOD Police. The team will be making use of Acceptable Behaviour Contracts on youths that have been identified through this effort with the first two to be signed in early May to run for 6 months.                       

Rawcliffe/ Skelton/Clifton without

 

          There were 75 crimes reported across the ward during April which shows a slight increase compared to 68 reported crimes during April 2008. The team have again seen a significant reduction in burglaries across the area with 6 reported this year compared to 14 last year. This shows the benefits from the Smartwater projects and other prevention schemes that the team have worked on over the last year.

          There was a small increase in reported vehicle crime across the area and this will continue to be a priority for the team in this ward in the coming months.

          As we approach the summer months the team have now all been cycle trained in this ward increasing their mobility and the effect that they will be able to have targeting anti social behaviour as it is reported.

 

 

May 2009 Reports

 

Highways

 

Since the announcement of major works to be carried out to the highways in Southfields Road, West End and The Village in July parts of the area in The Village at the junction with Brecks Lane have been marked for attention. Also potholes more recently reported on Haxby Moor Road, Towthorpe and at the junction of Ox Carr Lane with The Old Highway have all received attention.

At last the two potholes on Lords Moor Lane near the junction with Flaxton Road have been repaired.

 

Street Lights

 

Nothing to report.

 

Open Spaces

 

Councillors are requested to authorise funding for Summer bedding plants in the village name signs.

The area between Knapton Close and Newton Way is again in a poor state and I recommend Darren Baxter be requested to tidy the space.

The Street Environment Officer again accompanied councillors on a walkabout to highlight specific problem areas. He has been requested to supply Graffiti Removal kits as well as litter picking tools for parish council use.

The area around the railway bridge between Middlecroft Drive and Durlston Drive is still in need of attention. The SEO is to arrange for a litter bin and a dog bin to be provided at the Durlston Drive side of the bridge. He is also going to raise the problem of litter and general uncleanliness in the snickets in the Melcombe Avenue, Durlston Drive, Barley Rise, Knapton Close and Kirklands areas particularly in regard to dog dirt.

 

The Community Service workers are arranged to attend Strensall on a regular basis and have carried out repairs and ground maintenance recently to the Northfields play area.

 

Keith Marquis

 

 

RFO’s Finance Report: 14th April 2009

 

 

 

Bank Balances as at 31st March 2009

 

          Treasurers account:                                    15,596.87  

          Premium Business Account:                      11,797.01***

          Contingency Account:                                   1,161.33**

 

                                                                             £28,555.21

 

         

          Cemetery Account                                      £1,463.22*

 

*       excludes amount £5,000 invested in Bonds due to mature July 2009

 

**      excludes amount of £10,000 invested in Bond due to mature July 2009.

 

***    excludes amount of £15,000.00 invested in Bond due to mature July 2009.